Buy with control. Pay what was agreed.
From the first request to the settled bill: vetted suppliers, budget checked before approval, competing quotes when policy says so — and every decision landing as a real order or bill in Sales & Finance.
- Vetted suppliers
- RFQ, RFP & live auctions
- Three-way match
Ask once. Know where it is.
Employees say what they need and the request routes itself — straight to an order from the catalog or a contract, or to competing quotes when it is over your threshold. A live budget check shows what is left before anyone approves.
- Budget check against committed and actual spend
- Routed by policy: catalog, contract or sourcing
- Approval through your own workflow
- Requesters follow it to order, receipt and payment
Every vendor, vetted before the first order
Suppliers onboard themselves through a personal link — no account needed — and nothing is bought from one until it is approved. Approval creates the Finance vendor for you, so there are no maverick suppliers.
- Self-service onboarding and compliance documents with expiry
- Sanctions and PEP screening, with risk levels
- Bank details under maker-checker change control
- Duplicate detection and a supplier scorecard
Negotiate once, buy many times
Keep what a supplier agreed to charge, watch the ceiling being used up by call-offs, and get warned before a contract lapses. A pre-priced catalog means an ordinary purchase needs no sourcing at all.
- Rate cards and a spend ceiling with call-offs
- Renewal and notice reminders
- Pre-priced internal catalog
- Contract-priced orders without a tender
Quotes, proposals and live auctions
Invite approved suppliers to bid through a private link. Quotes and proposals stay sealed until the close; a reverse auction lets them underbid each other live, with a clock that stretches if someone bids at the last minute.
- Sealed RFQs — nobody sees a price until the close
- RFPs scored on weighted criteria as well as price
- Reverse auctions with rank, decrement and anti-sniping
- Award in full or split by line; one draft order per supplier
Change an order without losing the trail
An issued purchase order is changed by a record that goes through approval, never edited in place — and it cannot drop below what has already been received or billed.
- Quantity, price, line and date changes
- Applied to the order only when approved
- Full revision history on the order
- Guarded against received and billed quantities
Pay what was ordered and received
Suppliers send invoices through their portal link; a buyer reviews them and raises a draft bill in Finance. A bill that does not match the order and the receipt is held, with its age and the money in dispute, until someone resolves it.
- Invoices from the supplier portal into draft bills
- Three-way match with your tolerances
- A held-bill queue with ageing and owner
- Resolve by accepting, adjusting or rejecting
See where the money goes
Spend by supplier, category and cost centre; contract versus off-contract; cycle times and savings; and budget against committed and actual — plus a scorecard per supplier.
- Spend by supplier, category and cost centre
- Contract versus off-contract spend
- Cycle times and savings
- Supplier performance scorecards
Approved in Procurement. Recorded in Finance.
An approved award raises one draft purchase order per supplier in Sales & Finance; a supplier invoice becomes a draft bill; a bill that does not match the order and receipt is held until someone resolves it. Procurement decides and governs — the ledger records, so your books never have two versions of the truth.
Every purchase, one system
Book a free demo and watch a request travel from approval to a matched, paid bill.