Timesheet & clocking

What it is

Timesheet lets each person record the time they work — the hours, the project, and a short note — then submit it for approval against a deadline you set. Managers review submissions through a workflow. It's the foundation for productivity, compliance and fair pay.

Screens

• Dashboard — an interactive calendar of your own logged time, in month, week or day views. Entries are colour-coded by project, with hours per project and a live deadline countdown. Day cells are tinted by their approval status; click a day to see or log its time.
• My timesheet — the day-by-day logging grid and the "submit for approval" control.
• Submissions — one list for everyone: All shows your own submitted days (the whole company's if you hold a timesheet permission), and Awaiting me shows submissions waiting on you.
• Projects & teams — the projects you can log against and who's on each.
• Settings — the submission deadline.
• Workflow (BPM) — the timesheet approval chain.

Logging your time

On a given day you add one row per block of work:

• Choose a project (from the projects you're a team member of).
• Add a short description.
• Enter a start and end time (end must be after start).

Rows save automatically as you fill them in, and the total per day is calculated live. Times are shown back in your company timezone. You can delete a draft row while the day is still editable.

Projects & teams

Projects group work and drive the calendar's colours. A manager creates projects, adds team members, and can set a project lead. Your time-log project list shows only the projects you belong to. Projects can be activated, deactivated or removed.

Submitting a period

You submit a whole period at once — a day, a week or a month, depending on your company's cadence — not each day separately. The submit button appears when there's time logged, the deadline hasn't passed, and it's the deadline day. Once you submit, the period is sent for approval.

Hubtoll won't let you submit an empty period, a period that's entirely already approved, or a duplicate of one already pending.

Submission deadlines

An administrator sets one submission deadline for the company in settings:

• Cadence — daily, weekly or monthly.
• Timezone — deadlines are anchored to your company zone.
• Time of day, and (for weekly) the day of week or (for monthly) the day of month.

The dashboard shows a live countdown to the next deadline. A monthly "day 31" automatically lands on the last day of shorter months, so February and 30-day months always work.

Approvals

Submitted timesheets run on Hubtoll's approval workflow. Approvers can Approve, Reject or Redirect. If a workflow needs no approval, a submission is accepted automatically. A day that's approved or awaiting approval is locked from further edits.

Permissions

All actions require an active HR licence.

Good to know

• You submit a whole period, not individual days.
• Approved or pending days can't be edited.
• Request a change on an approved submission re-opens that period's days so you can correct the hours, and sends the corrected period back for approval. The approved timesheet stands until the change is decided; once approved, it replaces the original.
• Deadlines and day boundaries respect your company timezone, so a period never closes early for someone logging in from elsewhere.